Privacy Policy
Last updated: 1 July 2025
1. About this policy
This Privacy Policy explains how 4S Corporates Pty Ltd (ABN ) (referred to as “we”, “us” or “our”), a corporate services and consulting firm based in Melbourne VIC, collects, holds, uses and discloses personal information. It applies to all personal information handled by us, including information collected through our website at https://4scorporatesau.space, by email, and in the course of providing corporate services and consulting to our clients.
We are bound by the Privacy Act 1988 (Cth) (the Privacy Act) and the 13 Australian Privacy Principles (APPs) contained in that Act.
2. The Australian Privacy Principles
The APPs govern how Australian Privacy Act-regulated organisations must handle personal information. They cover the collection, use, disclosure, quality, security, retention and access of personal information, as well as the rights of individuals in relation to that information. This policy is drafted to reflect our obligations under the APPs, including APP 1 (open and transparent management of personal information), APP 5 (notification of collection), APP 6 (use and disclosure), APP 7 (direct marketing), APP 8 (cross-border disclosure), APP 11 (security of personal information) and APP 12 and APP 13 (access and correction).
3. What personal information we collect
The types of personal information we may collect and hold include:
- your name, job title and the name of the organisation you represent;
- your email address, business address and other contact details;
- company details, director and shareholder information, and identification details required for corporate registrations and statutory lodgements (such as lodgements with ASIC or the ATO);
- billing, invoicing and payment information;
- records of your communications and dealings with us; and
- technical information such as your IP address, browser type and the pages you visit on our website.
We do not generally collect sensitive information (such as health information or information about racial or ethnic origin, political opinions or religious beliefs). If we ever need to collect sensitive information, we will do so only with your consent or where permitted or required by law.
4. How we collect personal information
Wherever practicable, we collect personal information directly from you, including when you:
- submit a form on our website (for example, via quote.html or contact.html);
- send us an email at ceo@4scorporatesau.space;
- engage us to provide corporate services and consulting; or
- meet with us or correspond with us in the course of an engagement.
We may also collect personal information from third parties, such as referrers, your professional advisers (accountants, lawyers or agents acting on your behalf), publicly available sources such as ASIC registers, and our IT and service providers, where it is unreasonable or impracticable to collect that information directly from you.
5. Purposes for which we collect, use and disclose personal information
We collect, hold, use and disclose personal information where reasonably necessary for one or more of our functions or activities, including to:
- provide corporate services and consulting, including governance, company secretarial, compliance and advisory services;
- respond to your enquiries and prepare quotations for you;
- establish, manage and administer our client relationships, including engagement letters, invoicing and receipt of payments;
- make statutory lodgements and meet legal, regulatory, taxation and record-keeping obligations;
- administer, secure and improve our website; and
- send you updates or marketing communications where you have opted in.
We will not use or disclose personal information for a purpose other than the primary purpose of collection unless the information is related to the primary purpose (and you would reasonably expect that use or disclosure), you have consented, or the use or disclosure is otherwise permitted or required under the APPs or the Privacy Act.
6. Disclosure of personal information
We may disclose personal information to:
- our personnel and contractors who need the information to perform their duties;
- our professional advisers, including accountants, auditors and lawyers;
- IT, hosting, email, data storage and payment processing service providers;
- government agencies, registries and regulators where required or authorised by law (for example, ASIC or the ATO in connection with corporate lodgements);
- referrers or related parties, where you have consented; and
- any other person, where you have consented or where the disclosure is required or authorised by or under an Australian law or a court or tribunal order.
7. Disclosure to overseas recipients
Some of the service providers we use (including cloud hosting, email and software providers) may store or process personal information on servers located outside Australia. Where we disclose personal information to an overseas recipient, we take reasonable steps, in accordance with APP 8, to ensure that the recipient does not breach the APPs in relation to that information, or that the recipient is bound by legally enforceable obligations that are substantially similar to the APPs.
8. Direct marketing
In accordance with APP 7, we will only send you direct marketing communications where we are permitted to do so. Every direct marketing communication we send will include a simple way for you to opt out of receiving further communications. You may also opt out at any time by emailing ceo@4scorporatesau.space, and we will action your request promptly.
9. Cookies and website analytics
Our website may use cookies and similar technologies to operate the website, remember your preferences and understand how the website is used. Cookies are small text files stored on your device. Most browsers allow you to refuse cookies or delete them through your browser settings; however, some features of the website may not function fully without them. Analytical data collected through our website is used in aggregate form to improve the website and is not used to identify you personally unless you provide your details to us.
10. Security of personal information
We take reasonable steps to protect the personal information we hold from misuse, interference and loss, and from unauthorised access, modification or disclosure. These steps include restricting access to personal information to personnel who need it, using secure storage and access controls for electronic records, and using reputable service providers. When personal information is no longer required for the purpose for which it was collected, and we are not required by law to retain it, we take reasonable steps to destroy the information or to ensure it is de-identified.
11. Quality and retention of personal information
We take reasonable steps to ensure that the personal information we collect, use or disclose is accurate, complete and up to date. We retain personal information for as long as it is needed for the purposes described in this policy, and for any period required by Australian law, including corporations law, taxation law and record-keeping requirements applicable to corporate services providers.
12. Access to and correction of your personal information
You may request access to the personal information we hold about you, or request corrections to that information, by emailing ceo@4scorporatesau.space We will respond to your request within a reasonable period. We will give you access to the information in the manner you request where it is reasonable and practicable to do so, and we will correct information that we are satisfied is inaccurate, out of date, incomplete, irrelevant or misleading. In limited circumstances permitted by APP 12, we may decline a request for access, and where we do so, we will provide our reasons and information about how you can complain about our decision.
13. Complaints and enquiries
If you have a question about this policy, or you believe we have breached the APPs or the Privacy Act, please contact our Privacy Officer by email at ceo@4scorporatesau.space Please include enough detail for us to assess your concern. We will acknowledge your complaint promptly (generally within five business days) and aim to provide a substantive response within 30 days.
If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.
14. Notifiable Data Breaches
The Privacy Act includes a Notifiable Data Breaches scheme. If we experience an eligible data breach that is likely to result in serious harm to individuals whose personal information is involved, we will assess the breach promptly and, where required, notify the OAIC and the affected individuals as soon as practicable, in accordance with Part IIIC of the Privacy Act.
15. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our practices, our services or the law. The current version will always be published on this page, together with the date of the most recent update.
16. How to contact us
If you have any questions about this Privacy Policy or how we handle personal information, please contact us:
- by email: ceo@4scorporatesau.space
4S Corporates Pty Ltd operates from Melbourne VIC and provides corporate services and consulting across Australia.